Guest & Staff Check-in Solution for Hotel Spas.
Guest & Staff Check-in Solution for Hotel Spas.
Used everyday by more than 3000+ workplaces in the UK.
Request further information.
If you still use a visitor book on reception and looking to modernise your operations by transitioning to a digital system, we would be more than happy to hear from you.
Kindly provide us with your relevant contact details by submitting the form below and we provide you with further information and an itemised breakdown of the associated costs of the licence, hardware and any setup costs.
Manage all check-in types in your hotel.
Use the e-Reception Book to manage all guest and staff check-ins at your hotel spa in one seamless system. For hotels with multiple entry points, you can connect unlimited iPad devices to a single account for a smooth and efficient check-in experience.
Hotel Contractors.
e-Reception Book ensures a seamless check-in process for hotel contractors, capturing essential details, verifying IDs, and logging working hours for security and data protection compliance.
Gym Facilities.
Track gym members and guest check-ins, manage liability waivers, and ensure only authorised individuals can access the facilities. This improves security and reduces administrative work.
Spa Guests.
Spa guests can check in digitally, complete consent forms, and share preferences, creating a seamless, paperless experience. Staff can access guest details instantly, enhancing personalisation.
Pool Access.
Monitor pool access by logging guest entries, manage capacity limits, and ensure compliance with safety regulations. e-Reception Book tracks usage and enhances guest convenience.
“e-Reception Book has streamlined the way we check-in visitors, guests and contractors into our hotel. It keeps automatic records of who has checked in, and allows us to communicate essential information to them applicable to their visit.
In turn, this means we have been able to link this to checking guests into our spa, meaning this process has become completely paperless, which assists us in our aim to become paper free.”
Rich Cooksley
Group Compliance Manager
Bedford Swan Hotel & Thermal Spa
Key features.
The e-Reception Book offers key features specifically designed for offices. Unlike generic solutions, our licences are tailored to address the unique requirements of modern workplaces, with features customised to suit your needs.
Visitor Categories.
Customise visitor categories to differentiate between overnight guests, spa visitors, contractors, and event attendees. Tailor the check-in process, ensuring the right details are collected while creating a smooth, efficient, and personalised experience for visitors.
Secure Sign-In.
Keep all guest, staff, and contractor check-in details private, ensuring sensitive information is never publicly visible. Enhance security, protects personal data, and ensures full GDPR compliance, giving both guests and hotel management peace of mind.
Document Signing.
Digitally capture guest signatures for important documents such as spa consent forms, liability waivers, and contractor agreements. This eliminates the need for paper records, ensures legal compliance, and keeps all signed documents securely stored in one place for easy access.
Fire Evacuation Lists.
Instantly generate real-time fire evacuation lists, providing an up-to-date record of all guests, staff, and contractors on-site at any given moment. This improves emergency response procedures, ensures everyone is accounted for quickly, and enhances overall safety protocols.
Other features.
Delivery Tracking
Create specific visitor categories for an organised check in process. Set time based categories for specific hours, ensuring categories are available at the right times.
Item Tracking
Include important documentation that guests can read and sign when they arrive. Our system documentation, such as safety disclaimers, can be readily accessed and digitally signed.
Pre approve & invites
Streamline visitor management by pre approving visitors and contractors. Add details into the system ahead of time for a quicker, more secure check in process.
Reporting
Generate and export reports that offer insightful information about staff, contractor, and visitor data. For better operational control and security, keep track of visit times, host details, and access points.
Full Branding
Customise your e-Reception book with your branding, logos and colours. Deliver a personalised and professional check in experience that reflects your office identity.
Notifications
Stay informed with real time, automated notifications whenever a visitor arrives. Administrators and staff can quickly verify access, ensuring smooth and secure visitor management.
Full Dashboard Tools
The dashboard offers a convenient and comprehensive solution for managing visitor and staff check-ins. View detailed statistic and export any check-in data if required by an inspector.
Staff Attendance
Easily manage and track your staff attendance with e-Reception Book. Access detailed attendance logs, monitor patterns, and export individual records for thorough reporting.
Custom Questions
Create custom check-in questions for your visitors and contractors. This helps your building improve safeguarding by ensuring everyone on site is authorised to be there at any given time.
Unlimited Devices
If your workplace has multiple entrances, connect unlimited iPad devices to a single site account. This helps reduce wait times and enhances the visitor experience from the minute they arrive.
Staff Fob Check-in
Staff can easily check in and out using their Paxton RFID fobs or Mifare cards. This ensures a fast check-in process while enhancing on-site security by verifying their identity during sign-in.
Global Dashboard
Get a comprehensive overview of all office within your group with a single central solution. Access check-in statistics and implement group-wide changes across all sites in just a few clicks.
Watch our video
More than 3,000 workplaces have switched from paper sign-in books to e-Reception Book. This digital system logs visitors, staff, and contractors. Our video shows how technology is transforming visitor management in workplaces.
Full pricing.
Explore our full pricing below. We’re proud to offer a budget-friendly visitor sign-in system for all sized workplaces.
14-Day Trial
FREE
Try all professional edition features for 14-days. iPad device required.
Once your trial has completed, please contact us to subscribe.
Business Edition
£299.99 per year
Entry level licence to replace your traditional check-in books.
The pricing above is for the app licence only and is per site.
Professional Edition
£599.99 per year
Includes more features compared to our business edition licence.
The pricing above is for the app licence only and is per site.
App setup & support
Full account setup and dedicated support throughout your licence. Rated excellent on Trustpilot, we offer expert assistance from onboarding to renewal. You’ll have a dedicated account manager with access to help articles, live chat, phone and email support.
Business edition
£49.99 (one off cost)
Professional edition
£99.99 (one off cost)
Add-ons & hardware
iPad 64gb (9th gen) £319.99 (one off cost)
*RFID Hardware £250.00 (one off cost)
iPad Stand 10.2” £99.99 (one off cost)
Brother Label Printer £150.00 (one off cost)
Items (add-on) £199.99 per year
Deliveries (add-on) £199.99 per year
* Pricing for RFID hardware is £285 when used with a Bouncepad stand